The core values of Central Consolidated, Inc. are respect, integrity, safety, care for assets (employees and clients), improvement, and teamwork. We deliver quality and value to our commercial and industrial customers by providing a broad range of mechanical, insulation, fire protection, custom fabrication, and controls services utilizing our experienced staff, engineering capabilities, and design build innovations. Our primary corporate objective is to respond to the needs of our clients as well as the impact of economic and industry trends by staying at the leading edge of technology. One of Central’s greatest achievements is the longevity and loyalty of our workforce. We pride ourselves on taking care of people, our customers, our employees, and our community. Together We’re Smarter!

We are currently seeking an experienced Accounts Receivable Specialist to join our Wichita, KS team!

Job Responsibilities:

1. 85% Actively perform and oversee the AR billing and collection processes to ensure timely and accurate billings and collections to drive cash flow for the company.

Tasks may include:

• Coordinate coverage for AR processes to ensure continuity during absences and peak billing periods.
• Prepare and process customer billings, including AIA G702/G703 progress billings.
• Support cross training and process documentation to improve continuity and reduce single points of failure.
• Partner effectively across Finance and Operations to resolve billing issues and maintain strong customer relationships.
• Oversee AR function work including prioritize work, ensuring work is accurate, and is processed in a timely manner.
• Identify and review team issues as they arise and escalate to management, IT, product support, etc. as necessary.
• Oversee the monthly AR close process including reconciliation of AR sub-ledger to GL and preparation of AR.
• Reports and metrics for internal reporting.
• Oversee and contribute to AR reporting to third parties.
• Maintain procedures and controls for billing and collection processes.
• Facilitate cross training.
• Diligently monitor and effectively oversee Open Work Orders to ensure that timely billings occur and our Open Work Orders balance is met.
• Diligently and aggressively, monitor and oversee our customer accounts including reviewing, processing lien waivers, understanding, recourse, and proposing filing mechanic’s liens when necessary.
• Drive timely and professional collections activity, including documentation of collections notes and escalation.
• Provide weekly updates to the Controller on AR issues, Mechanic’s Liens, COD Customers, etc.
• Responsible for review and maintenance of customer database including approving, establishing, and maintaining credit limits on new and current customer accounts. This includes follow-up on Credit Applications that have not been returned.
• Contribute, or otherwise assist, as required.

2. 5% Complete Physical Inventory process to ensure physical inventories are performed to quality standards, on time, and efficiently.

Tasks may include:

• Responsible for the scheduling and coordination of Physical Inventories.
• Assign tasks and monitor progress to ensure that they are completed in a timely manner.
• Analyze inventory variance reports and ensure that appropriate recounts are completed.
• Complete physical inventory variance analysis and submit to CFO and Controller.

3. 5% Assist with Technology Utilization for the purpose of ensuring that our technology is being fully utilized to realize the efficiencies that are available.

Tasks may include:

• Provide training and direction to ensure that computer systems and other technology are appropriately and effectively utilized throughout the Accounts Receivable department.
• Assist with development and implementation of internal and external reports and analysis.
• Analyze processes throughout the department for ways to incorporate efficiencies.

4. 5% Oversee customer relationships and expectations to ensure customer satisfaction.

Tasks may include:

• Conduct customer satisfaction assessments electronically, by phone and/or in person.
• Evaluate/meet with customers and prospects to identify additional business opportunities.

Requirements:

EDUCATION:

• Minimum of a high school education or equivalent.
• Two to four-year degree, preferred.

EXPERIENCE:

• Construction experience, preferred.
• Experience with construction billing, including AIA Form progress billings, preferred.

SKILLS:

• Ability to follow directions and take initiative when required.
• Excellent communication, accounting, and organizational skills.
• Familiarity with Microsoft Office.
• Ability to identify and organize the necessary resources to meet tight deadlines and achieve superior results.
• Self-motivated and able to take responsibility.
• Punctual and reliable.
• Familiarity with AIA/G702/G703 billing forms, lien waivers, and construction billing documentation.
• Interpersonal skills.
• Problem-solving skills.
• Analytical skills.
• Decision-making skills.
• Team player.
• Attention to detail.
• Computer skills.
• Able to manage sensitive and sometimes confidential information.
• Flexible attitude.

LICENSE:

• Valid KS driver’s license and a good driving record, required.

WORK CONDITIONS:

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Frequent use of manual dexterity and visualization of a computer screen through the day.

OTHER:

Must be available to work hours outside of normal office hours as required. To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.